The following list defines and clarifies how to establish and provide key resources and access for new employees.
Campus Dining – Employees are invited to dine on campus. An AVI employee (offices in the Burwell Building) can assist with transferring funds from a debit card to the employee’s Wofford ID to be used for on-campus dining.
Wofford Emergency Alert System – The Wofford Emergency Alert System is administered by Campus Safety and delivers timely emergency alerts via mobile phones, email and other wireless devices. Registration and participation is strongly encouraged for all students, faculty and staff.
Wofford Identification Card (Wofford ID Card) and Parking Decal – Campus Safety (Mungo Student Center/864-597-4350) issues new and replacement Wofford ID cards and parking decals. A Wofford ID card and parking decal can be issued 24 to 48 hours after the new employee’s W# has been established. The supervisor or new employee can schedule an appointment with Campus Safety.
Work/Office Space/Keys – Supervisor informs new employee of their assigned work office space and provides access cards and/or keys. Additional keys may be obtained through the multicraft crew in Facilities and Maintenance.
Establish Wofford ID # – After acceptance of employment, the Personal Data Form is completed by the new employee and supervisor and faxed or emailed to HR (864-597-4289). Upon receipt, HR coordinates with IT to create a Wofford ID number (W#) for the new employee. The W# is required to establish the new employee’s email and access to campus facilities, technological resources and systems. After the W# is created, it may take up to 48 hours before full access to any and all campus facilities, resources and systems is enabled.
Employment Verification, Compliance & Payroll – No later than three days from the official start date, the new employee schedules an appointment with the HR specialist to complete employment verification, confirm wage and payment and receive Pregnancy Discrimination Act Notice. The new employee reviews page 3 of Form I9 and brings the required documents to the scheduled meeting. Payroll is established with: (1) Direct Deposit Form (accompanied with a voided check or bank authorization form), (2) Federal Form W4 and (3) South Carolina Form W4. All forms can be dropped off or faxed to HR, Attn: Payroll/864-597-4289.
Other – For anything that is not listed above or if the new employee has questions, the employee may reach out to human resources or their immediate supervisor.
Computer and System Access – Supervisor coordinates with the IT Help Desk (Olin 207 help@wofford.edu) to obtain the appropriate hardware, software and accompanying technological tools and systems access (i.e., Slate, Moodle, Starfish, etc.).
Wofford College Web Directory – New employees can schedule an appointment with the Office of Marketing and Communications for their web directory photograph. Employee contact information and photo are required for the Wofford web directory.
Welcome to Wofford – A current member of Wofford’s Staff Advisory Council (SAC) will reach out to provide a campus tour and answer questions about Wofford College.
Required Trainings – Wofford’s Title IX office and Office of Information Technology Services (ITS) will be in contact via Wofford email (within the first 7 days) to inform of required trainings that must be completed within 90 days of the new employee’s official start date.